Changes & Revisions (June 2009)

Since the last “Golden Book of Rules” came out, changes have been made. The Rules Committee met many times, and worked very hard to make sure that the rules are fair, and in the best interests of our community as a whole. We live very close to one another, and what one of us does will usually have an impact on many others. The following highlights the changes ONLY – we really hope you’ll take a few minutes to review the entire new Rules Booklet.

June 2009


Note: Changes are in red.


Rules Enforcement Procedure

In order for action to be taken on a complaint, it MUST be submitted in writing, to the Management Office. Although it is signed, this information will remain confidential. The complaint must be specific – who, what, where, and when. It can be handwritten, or typed, but must be signed. It need not be formal, but must include the pertinent facts… who did it, what they did, when they did it, and where (approximately) they did it. You will get a copy of the letter that will then be sent to the offender. (If you do not get a copy of this letter within a week, please contact one of the Board Presidents or other Board members.)

Gas Grills

Per NY Fire Code, 20-lb. propane tanks are prohibited from use/storage in the complex other than the Town House patios. Charcoal grills are not allowed on the patios or balconies. Please note that electric or small propane tank grills are allowed.

Vehicles and Parking

Recreational, unlicensed, or commercial vehicles (unless used in connection with the construction or maintenance of the property) shall not be permitted on the property unless garaged. This also includes vehicles weighing more than three tons or any vehicle bearing lettering or signs used in advertising any type of business or having more than four tires or containing visible tools/equipment.

If you have been assigned a handicapped parking space, you must park in that space. Failure to park in your handicapped parking space may result in losing your assigned space. (Unit numbers will be added to all handicapped parking signs, to show which unit they are for.)

During the winter months, November 1 – April 1, you must move your vehicle within a reasonable period of time after a snow fall to allow the snow plow to clear the snow. A reasonable period of time is no later than 24 hours after a snow fall.

During the winter months, November 1 – April 1, you must park your vehicle a foot away from the sidewalk to allow for proper snow removal of the sidewalks and to insure no damage to your vehicle.

Vehicles belonging to a unit owner or to a member of their family, guest, tenant or employee shall park in designated areas only between the yellow lines, and shall not be parked in such a manner as to impede or prevent ready access to any entrance or exit from a parking spot or garage. (Please do not park in front of your building if it doesn’t have regular MARKED parking spots in front of it.)

Our Buildings – Inside & Out

Toilets and sinks in the buildings shall not be used for any purpose other than those for which they were designed. Sweepings, rubbish, rags, coffee grounds, cat litter, disposable diapers and other articles shall not be thrown into them. Any damage resulting from misuse of toilets and sinks in units shall be repaired and paid for by the owner of the unit determined by Management to have caused damage through misuse. (Coffee grounds thrown in your garbage disposal will eventually clog the pipes.)

If your Chappelle Board requires, you must have grids in your windows.

Any addition, alteration, modification, or improvement must be pre-approved in writing by the appropriate Architectural Committee. After July 15, 2009, this approval must be in writing by Management. Should pre-approval not be obtained for any exterior improvement or replacement and in such circumstances as the item in question should be determined unacceptable by the Board of Managers, action to assure removal or correction of the offending item will be undertaken by the Board. Any resultant changes shall be at the owner’s expense. For all second-floor units: Any flooring (other than wall to wall carpeting) must be approved in advance.)

NOTE: Many alterations or improvements will not need prior approval. But, we’d rather err on the side of caution. We’d prefer that you check with the office before doing anything, than to get it all done only to discover that it isn’t allowed.

Unit owners must promptly perform all maintenance and repair work to their own residential unit or garage that, if omitted, would adversely affect or damage an adjacent unit or building. A negligent unit owner is expressly responsible for the damage and liabilities that the failure to perform prompt maintenance and/or repair may cause. This is to include, but not limited to, air conditioning units that must be maintained and appearance kept up. All rusted air conditioners must be painted with Rustoleum Sand Stone. Air conditioning units that had been removed from the brick walls on Greenwich Drive must have the bricks replaced within 30 days at owner’s expense.

Between 11:00 P.M. and 8:00 A.M., the noise level must be kept to a minimum in consideration of your neighbors. Laundry equipment, dishwashers, etc., may not be used during these hours. Wall mounted televisions, speakers, and surround sound systems may only be used during these hours with the use of headphones.

For Charter Oaks only: Washers and dryers may be installed following specs available in the office.

Additional refrigerators and freezers are not to be used nor stored in the garages. If in Charter Oaks basement storage areas, arrangements should be made for the electrical line to be connected to the owner’s personal meter.

Air conditioner covers must be black, gray or tan; no other colors are permitted.

If items stored outside your unit are identified in writing as stored items for Unit # ____ and if not an encumbrance to common areas and/or deemed a potential fire hazard, resident may use the space outside storage area.

Except for seasonal plantings approved by the Grounds Committee, no unit owner or tenant shall move, remove, add, or otherwise change the landscape of the common areas. Fruit and vegetable plantings are not allowed outside of the patio or balcony. Fake flowers are not permitted in front of the units. Storage of any items is prohibited. Bikes may only be stored on patios.

Trash & Storage

Garbage shall not be kept, stored, or allowed to accumulate outdoors on any portion of the property except in covered sanitary containers screened from adjacent surrounding property (townhouses) or covered trash cans in basement (garden units). No garbage, trash or recyclables may be put out until the morning of pickup. All garbage must be securely bagged and tied.

Patios and balconies cannot be used for storage (e.g. boxes, lumber, supplies, etc.), nor for trash.

If items stored outside your unit are identified in writing as stored items for Unit # ____ and if not an encumbrance to common areas and/or deemed a potential fire hazard, resident may use the space outside storage area.

Pick up of large items – please contact the Management office for details.

Rentals & Renters

If you rent your unit, it is YOUR RESPONSIBILITY to make sure your renter follows our rules and regulations.

Unit owners are responsible for compliance with all rules and regulations by their tenants, their children, and their guests. All tenants may use the pool, tennis court or Clubhouse of the complex in accordance with these rules and regulations. Renters may NOT have pets. (See separate Rules and Regulations Applicable to Pets, Pool and Clubhouse.) Units may not be rented to smokers after July 15, 2009.

Prior to leasing your unit, you must check with our Management office to see if our rental cap has been reached. If so, you may not be able to lease your unit.

A minimum of 20 days advance notice to Management is required, along with a copy of the lease. The unit owner must provide the tenant with copies of the Rules and Regulations. The unit owner must also add our addendum to the lease being used and supply a copy to the office.

We need to keep our records up to date regarding the residents within our community. We do this for a number of reasons, such as such as emergency procedure notification for issues regarding utilities, plumbing, water, electricity, cable, etc. We may also have to, in the worst case, provide notification to family members in the event of a medical problem.

Any lease of a residential unit shall not be for less than twelve (12) months. Short term leases are NOT allowed.

Tenants may not sublet to another tenant. Tenants may not rent to other roommates. The only tenant allowed is the one named in the lease.

Swimming Pool: Renters will receive a guest pass only if it is requested by the owner of the unit.

Owners of a residential unit and/or garage unit, members of their families, their employees, guests, tenants, pets, shall not use or permit the use of the premises, inside any dwelling area, or common areas in any manner which would be illegal or disturbing or a nuisance to others, or in such a way as to be injurious to the reputation of the complex.

Unit owners shall be liable for any and all damage to the property of the complex that shall be caused by said owner or by members of their families, their employees, guests, tenants or pets.

Owners are responsible for any damage done to common areas and are responsible for expenses incurred to remove garbage/litter left behind in any common area including the basement. If a tenant causes the problem, the owner is still ultimately responsible. Tenants and those whose names do not appear on the deed may not have pets.)

Rules Arbitration Committee: The entire process is outlined in the “ Rules Compliance and Arbitration” section of the booklet. Please note that when a written complaint has been received by the Board of Managers/Board of Directors, Management or the Rules Committee, the Committee will deal with the OWNER, not with the tenant.

Pet Ownership

Unit owners who own the units they live in, and whose names appear on the property deed, may have domestic pets under the following conditions: (Tenants and those whose names do not appear on the deed may not have pets.)

Pet Rules

All dog and cat owners must fill out a Pet Registration Form.

The maximum number of domestic pets per unit is limited to one (1) dog weighing 35 pounds or less at maturity, 0R two (2) cats. Birds and fish are also allowed; reptiles are not. Present pets are grandfathered in. If, after July 15, 2009 it becomes necessary to replace your dog, it must be replaced with a breed that will not weigh more than 35 lbs. at maturity. Furthermore, a picture of each pet, along with a Registration Form, must be provided to the office.

Pets visiting overnight may stay no longer than 1 week per year and must be registered as a visitor. Pets visiting daily may not visit more often than 1 day per week.

ALL pets must be leashed and under control when outside the living unit. Pets are not allowed to roam. If they are on unrestricted common areas, the owner must have the leash in hand.

Pets may not be leashed to buildings or any stationary object on unrestricted common areas, or left in the halls or basements (including storage areas) in the garden buildings. If unattended, they may only be kept indoors or on the owner’s patio, and may not have access to grounds surrounding the patio and must not be allowed to menace neighbors or passersby.

Pets left unattended and roaming will be reported to the S.P.C.A. and/or the Town of Amherst will be called to pick up the animal.

Excessive barking, howling, or other disruptive noises that are disturbing to neighbors: the neighbors who are disturbed by this noise must write a letter of complaint.

No animal shall be permitted in or on any community facility (i.e. clubhouse, clubhouse grounds, pool, or tennis court).

Town of Amherst leash and “pooperscooper” law MUST be observed. (Full copies of this law are available at the Charter Communities Association Office or the Amherst Town Hall.) Feces must be picked up immediately and disposed of properly. Urine damage must be reseeded at the expense of the pet owner.

Litter box material must NOT be flushed down a toilet or washed down a drain. It must be securely double-bagged for disposal in garbage cans.

Pet owners are legally and financially responsible for property damage and/or injury caused by their pet.

The Board of Managers reserves the right to allow pets to reside in the complex.

Enforcement of these regulations will be undertaken by Management and the Pet Committee upon receipt of a written complaint or other documentation. Judgment of the Board will be final.

See the new Pet Registration Form in the Rules Booklet.

Recommendations & Suggestions

For the sake of safety, unit owners should provide Management with a key to each unit. If the unit owner alters any lock or installs a new lock on any door leading to his/her unit, the Manager should be provided with a key. In the event of fire or other emergency, the owner will be responsible for all damages if no key has been provided.

All unit owners should provide Management with a telephone number to be used in case of an emergency. In addition, a work number and/or cell phone number should be provided if applicable.

Garage doors must be closed at all times.


Violation of the above rules will result in a fine if the violations continues after a warning has been received.